Track and receive stock

POS and ordering, all in one system

Transform the way you manage inventory with purchase orders on Lightspeed. Get accurate, streamlined ordering and receiving with built-in tools and automatic adjustment of stock counts

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Order and receive stock in fewer steps

Create POs directly in Lightspeed to connect purchasing, receiving and inventory management in one place.

Create an order

Choose the supplier and the outlet, then add products

Send it

Email the purchase order to your supplier or keep it as your own record if you order by phone or through a supplier portal

Track it

The order stays open and stock on order shows against those products, so you can see what’s coming before it arrives

Receive it

When the inventory arrives, receive easily against an existing PO or create a new draft in seconds with AI Doc Import

Make quick work of purchase orders

Replace hours of admin work with time savers that connect to your data and support a growing business

  • Easily create and send POs directly from your POS for total visibility
  • Reduce manual inventory management tasks and help keep stock levels, cost prices and margins accurate
  • Accurately capture and fulfill special orders with a dedicated workflow so you never miss a sale
  • AI Doc Import turns supplier documents into draft purchase orders with a simple upload

Frictionless inventory management

Lightspeed Retail has built-in tools for ordering stock from your suppliers and logging it when it arrives. As stock levels fluctuate, inventory updates automatically without a separate reconciliation step.

  • Easily order for multiple locations with automated stock transfers
  • Keep track of margins, COGS and stock value with cost updates based on the most recent deliveries
  • Reorder with confidence knowing what’s on the way and what’s already in your inventory

Workflows that work for you

No two businesses are exactly alike, which is why we have options to fit the way you work.

Lightspeed Scanner app

Create a draft purchase order from your phone with AI Doc Import

Accounting sync

Send a PO directly to your eligible accounting software

Wholesale ordering

PO Sync creates a seamless purchasing flow between NuORDER and Lightspeed

Advanced PO capabilities

Set replenishment rules, order for multiple locations, edit partial deliveries and manage landed costs

A complete system for retail.

Purchase orders right from your POS make inventory management seamless.

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Frequently asked questions about purchase orders

What if I order using a supplier portal over the phone?

If you place orders outside Lightspeed, you can still use Lightspeed Retail to receive the stock when it arrives. Simply go to Inventory > Stock control > Receive stock, add the products and quantities, review the costs and complete the delivery. The supplier and products must exist in Lightspeed, and inventory tracking must be enabled. Receiving stock in Lightspeed updates your inventory levels and costs while keeping your stock records accurate. For more information, you can read Receiving stock without a purchase order.

Why should I use Lightspeed to order and receive stock instead of just updating inventory in the product catalogue?

Editing an inventory level changes the number in Lightspeed but nothing else—so cost price, weighted average cost, COGS and stock value stay as they were. Receiving a delivery via Lightspeed updates all of it in one action, which is what keeps your margin and stock valuation reporting accurate.

How do I create and send a purchase order?

Go to Inventory > Stock control > Order stock. Select the supplier, delivery locations and receiving outlet, then add your products. Once done, it can be emailed directly to the supplier from Lightspeed. For more information, see Creating and sending a purchase order.

Do I have to enter orders in Lightspeed to receive stock?

No, you can log a delivery against a supplier without an order existing first. However, please note that products need inventory tracking enabled (this is on by default) and the supplier needs to exist in Lightspeed. The benefit of using Lightspeed's retail purchase order software is better visibility into what’s been ordered and what's on the way. For more information, see Receiving purchase orders.

Can I sync NuORDER POs with my POS?

Yes, you can do this for improved purchase order management. PO Sync between NuORDER and Lightspeed POS creates a seamless two-way purchasing workflow. Whether you initiate orders in NuORDER or in POS, all critical data, including suppliers, products, pricing and quantities, sync automatically. The result is less manual work, fewer errors, faster receiving and consistent data across systems. For more information, see Purchase Orders sync rules between NuORDER and Retail POS (X-Series).

How do I generate a PO using the Lightspeed Scanner app?

You can use the Lightspeed Scanner app as part of your purchase order system by scanning a paper document or when receiving stock. Within Lightspeed Scanner, AI Doc Import uses optical character recognition (OCR) technology to read invoices and packing slips and convert them into draft purchase orders. For more information, see Generating purchase orders with Lightspeed Scanner (X-Series).